Best Payroll Services For One Employee

Without a doubt, payday is every employee’s favorite day. But the headache and hassle involved for the employer and their accounting office in the payroll process usually is an ongoing issue, especially if they’re a small or new establishment. Fortunately, there is a way to make it all much easier.

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There are various payroll services available in the market that can effectively help you manage the complex and time – consuming payroll process, thereby simplifying and speeding up the process. And the good news is, some of these services will specifically cater to businesses with only one employee. This allows you more time and energy to focus on the improvement, growth and success of your overall business, plus you will have more time to dedicate to both your personal and home life.

This article will explore the key features of payroll services for one employee, factors to consider for suitability and compare the top payroll service providers, as well as their pricing plans.

Key Features

When choosing a payroll service for one or more employees, it is important to consider the key features that will streamline the payroll process. Some essential features to look for include:

-Automated Payroll Processing: The service should automate the calculation and processing of payroll, including tax deductions and direct deposit.

-Tax Filing and Compliance: The service should handle tax filings, ensure compliance with local and federal regulations, and provide year-end tax forms.

-Employee Self-Service: An employee portal that allows the employee to access their pay stubs, tax forms, and update personal information.

-Integration with Accounting Software: Seamless integration with popular accounting software like QuickBooks or Xero for easy recordkeeping.

-Customer Support: Responsive customer support that can assist with any payroll-related queries or issues.

Factors to Consider for Suitability

Before choosing a payroll service for one employee, there are several factors you need to consider to ensure that it suits your specific needs.

Firstly, the service should be able to support your business future growth or the addition of more employees. It also needs to be as user-friendly as possible, with a simple and intuitive interface.

Additionally, the service must be able to tailor to your specific payroll requirements, and integrate with your existing software and systems. And, most importantly, check that it includes security measures to protect confidential payroll information.

To help you make a well informed decision, let’s compare some of the top payroll service providers suitable for one employee.


Gusto is a popular payroll service provider, known for its user-friendly interface and comprehensive feature set. It offers a range of payroll management features, including automated tax calculations, direct deposit, and employee self-service portals.

This service also handles payroll tax filings and payments, reducing the administrative burden for small business owners. With its intuitive platform and excellent customer support, Gusto is an ideal choice for businesses with one employee. Pricing starts at $40 per month, plus $6 per employee.

Intuit QuickBooks Payroll

Intuit QuickBooks Payroll is another widely used payroll service that seamlessly integrates with the popular QuickBooks accounting software. It offers features such as automated payroll calculations, tax form preparation, and direct deposit.

They also provide access to detailed reports, making it easy to track and analyze payroll expenses. Its affordability and simplicity make it a great option for businesses with one employee. The monthly rate starts at $45 per month, plus $4 per employee.


OnPay caters to small businesses with simple payroll needs. It offers a user-friendly platform with features such as automated payroll calculations, direct deposit, and tax form filings. This provider also offers a variety of additional HR features, including benefits administration and employee onboarding. With its competitive pricing and robust feature set, OnPay is an excellent choice for businesses with one employee. Pricing starts at $36 per month, plus $4 per employee.

Square Payroll

Square Payroll seamlessly integrates with Square’s point-of-sale and payment processing systems. It offers features such as automated tax calculations, direct deposit, and tax form filings. On top of that, they also provide easy access to employee benefits, such as health insurance and retirement plans. With its easy-to-use interface and affordable pricing, Square Payroll is a convenient option for businesses with one employee. Pricing starts at just $29 per month, plus $5 per employee.

Paychex Flex

Paychex Flex is a comprehensive and highly customizable payroll service designed for businesses of all sizes. While it may seem more tailored to larger companies, Paychex Flex also offers a cost-effective solution for businesses with one employee. It provides features such as automated payroll calculations, direct deposit, tax form filings, and access to a dedicated payroll specialist.

Paychex Flex also offers additional HR services, such as time and attendance tracking and employee onboarding. Pricing for Paychex Flex highly varies, as it is based on your specific needs. Therefore, it’s best to contact their sales team for an exact quote.

Final Thoughts

Before making a final decision, it is very beneficial to read customer reviews and recommendations. This will give you invaluable insights into the experiences of other small business owners who have used the payroll services. Pay close attention to reviews that highlight the reliability, ease of use, and customer support of the providers you are considering.

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